There's a lot to juggle. To plan and coordinate, we brainstormed out all the stuff we have to do, placed each item on a sticky, and then arranged them by day across the week (see top photo). As we accomplish each item, we cross it off (yes, we're those people who will write something down and then instantly cross it off to gain a sense of accomplishment...). It's a plan, so things will shift from one to the next or vice-versa as opportunity (and challenge) arise, but that's OK.
The Flor version.